Privacy Policy Academic Web Presence Project Our Privacy Policy was last updated on [DATE]. This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You. We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy. Interpretation and Definitions Interpretation The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural. Definitions For the purposes of this Privacy Policy: "Account" means a unique account created for You to access our Service or parts of our Service. "Academic Content" means any research publications, course materials, academic achievements, biographical information, or professional academic information provided by professors or academic professionals for inclusion in website development projects. "Business", for the purpose of the CCPA (California Consumer Privacy Act), refers to the Company as the legal entity that collects Consumers' personal information and determines the purposes and means of the processing of Consumers' personal information, or on behalf of which such information is collected and that alone, or jointly with others, determines the purposes and means of the processing of consumers' personal information, that does business in the State of California. "Company" (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Academic Web Presence Project, [COMPANY ADDRESS]. For the purpose of the GDPR, the Company is the Data Controller. "Country" refers to [COMPANY_COUNTRY]. "Consumer", for the purpose of the CCPA (California Consumer Privacy Act), means a natural person who is a California resident. A resident, as defined in the law, includes (1) every individual who is in the USA for other than a temporary or transitory purpose, and (2) every individual who is domiciled in the USA who is outside the USA for a temporary or transitory purpose. "Cookies" are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses. "Data Controller", for the purposes of the GDPR (General Data Protection Regulation), refers to the Company as the legal person which alone or jointly with others determines the purposes and means of the processing of Personal Data. "Device" means any device that can access the Service such as a computer, a cell phone or a digital tablet. "Educational Record" means any record directly related to academic professionals that is maintained by the Company, excluding publicly available academic information and professional credentials. "Personal Data" is any information that relates to an identified or identifiable individual. For the purposes of GDPR, Personal Data means any information relating to You such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity. For the purposes of the CCPA, Personal Data means any information that identifies, relates to, describes or is capable of being associated with, or could reasonably be linked, directly or indirectly, with You. "Professor" means any college or university faculty member, academic professional, researcher, or educational institution employee who uses or inquires about our Services. "Service" refers to the website development and digital presence services provided by Academic Web Presence Project, including consultation, website creation, maintenance, and related academic marketing services. "Service Provider" means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used. "University Partnership" means any formal or informal collaboration with academic institutions for the provision of Services to their faculty or staff members. "Usage Data" refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit). "Website" refers to Academic Web Presence Project, accessible from [WEBSITE_URL] "You" means the individual accessing or using the Service, or the academic institution, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable. Collecting and Using Your Personal Data Types of Data Collected Personal Data While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to: Email address (including institutional email addresses) First name and last name Phone number Academic institution affiliation Department and position title Office address and campus location Academic specialization and research interests Professional academic website URLs and social media profiles Course information and teaching responsibilities Research publications and academic achievements Professional headshots and biographical information Usage Data Academic-Specific Data Collection: We collect academic and professional information specifically for the purpose of creating compelling, accurate academic websites Research interests, publications, and academic achievements are collected to showcase professional accomplishments Course and teaching information is collected to highlight educational contributions Professional development and conference participation information may be collected to demonstrate academic engagement Usage Data Usage Data is collected automatically when using the Service. Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data. When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data. We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device. Use of Your Personal Data The Company may use Personal Data for the following purposes: Primary Service Delivery: To provide professional website development services specifically tailored for academic professionals To create, maintain, and optimize academic websites showcasing research, teaching, and professional accomplishments To manage Your project timeline, deliverables, and ongoing website maintenance services To communicate regarding website updates, technical support, and service improvements Academic-Specific Uses: To showcase Your academic achievements, research publications, and professional credentials on Your website To optimize Your academic web presence for visibility within the academic community To integrate Your research and teaching information in a professional, academically appropriate manner To provide consultation on academic digital presence and professional online visibility General Business Operations: To manage Your Account and registration as a user of the Service For the performance of contracts for website development and related academic services To contact You regarding project updates, service improvements, or technical communications To provide You with information about services similar to those You have purchased or inquired about, unless You have opted not to receive such information To manage Your requests and provide customer support Marketing and Outreach (Academic Community Specific): To share success stories and case studies (with Your explicit permission) within the academic community To contact You about services that may benefit Your academic career or institutional needs To invite You to participate in testimonials or case studies showcasing successful academic website projects To provide information about academic conferences, professional development opportunities, or industry-specific services We may share Your personal information in the following situations: Service Providers: We may share Your personal information with third-party service providers specifically chosen for their compatibility with academic environments, including web hosting services, domain registrars, email marketing platforms designed for professional communications, and analytics services. Academic Community: With Your explicit consent, we may share success stories, testimonials, or case studies featuring Your website project within the academic community for marketing and business development purposes. University Partners: If You are affiliated with an institution we partner with, we may share relevant project information with designated university contacts as necessary for service delivery. Business Transfers, Legal Requirements, and Other Standard Disclosures: [Standard language as in original template] Academic Email Marketing Compliance CAN-SPAM Act Compliance: Our email communications to professors and academic professionals comply with all CAN-SPAM Act requirements, including: Clear identification of the sender as Academic Web Presence Project Accurate subject lines that reflect the content of academic service offerings Clear unsubscribe mechanisms in every email Physical business address disclosure Prompt processing of opt-out requests within 10 business days Academic Professional Communication Standards: We tailor our communications to respect academic professional norms and expectations Email content focuses on peer success stories, academic best practices, and professional development opportunities We respect academic calendar considerations and institutional communication preferences Communications emphasize academic achievement and professional visibility rather than traditional commercial messaging International Academic Communications (GDPR Compliance) For professors and academic institutions located in the European Union or European Economic Area: Lawful Basis for Processing: Legitimate interest in providing professional services to the academic community Performance of contracts for website development services Consent for marketing communications and case study participation Data Subject Rights: You have the right to access, correct, delete, or restrict processing of Your personal data. You may also object to processing or request data portability. Contact us at [EMAIL] to exercise these rights. Cross-Border Data Transfers: When communicating with international academic professionals, we ensure adequate safeguards are in place for data transfers outside the EU, including appropriate contractual protections. Retention of Your Personal Data Academic Project Data: We retain project-related data for academic website development for the duration of our service relationship plus 3 years for potential portfolio and reference purposes (with Your consent). Email Marketing Data: Professor contact information for marketing purposes is retained until You opt out of communications or we determine the contact is no longer active in the academic community. Website Content and Academic Information: Academic content, publications, and professional information integrated into websites are retained as long as the website remains active under our management, plus 1 year for backup and recovery purposes. Legal and Business Requirements: We retain certain data as necessary to comply with legal obligations, resolve disputes, and enforce our agreements. Academic Content and Intellectual Property Considerations Professor-Generated Content: You retain ownership of all academic content, research information, and intellectual property provided for website development We obtain appropriate usage rights for website development and maintenance purposes only Any request to use Your academic content for marketing or case study purposes requires separate, explicit consent Research and Publication Information: We handle research information and academic publications with appropriate academic professional standards Public information (published research, publicly available academic profiles) may be incorporated with standard academic attribution Unpublished research, proprietary academic content, or confidential institutional information requires specific authorization University Intellectual Property Policies: We recognize that professors may be subject to university intellectual property policies We work within the constraints of institutional IP policies when developing websites for faculty members We advise professors to verify compliance with their institution's IP policies before providing content Security of Your Personal Data The security of Your Personal Data is important to Us, especially given the professional nature of academic information. We implement industry-standard security measures including encrypted data transmission, secure data storage, access controls, and regular security assessments. However, no method of transmission over the Internet or electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security. Academic-Specific Security Measures: Special attention to protecting research information and academic achievements Secure handling of institutional email addresses and university affiliations Appropriate access controls for sensitive academic and professional information Rights and Controls Your Rights Under GDPR (For EU Academic Professionals) [Include standard GDPR rights section from template, emphasizing academic professional context] Your Rights Under CCPA (For California Academic Professionals) [Include standard CCPA rights section from template] Academic Professional Communication Preferences Opt-Out Options: Unsubscribe from marketing communications while maintaining service-related communications Opt out of case study or testimonial participation Request removal from success story sharing within the academic community Modify communication frequency and types of academic service information Communication Customization: Choose types of academic service information You wish to receive Specify preferred communication channels (institutional vs. personal email) Set preferences for academic calendar considerations (reduced communication during busy academic periods) Contact Information and Data Protection Officer If you have any questions about this Privacy Policy, data protection, or wish to exercise Your rights, You can contact us: Primary Contact: Email: [PRIVACY_EMAIL] Website Contact Form: [WEBSITE_CONTACT_PAGE_URL] Phone: [PHONE_NUMBER] For GDPR-Related Inquiries (EU Academic Professionals): Data Protection Contact: [DPO_EMAIL] EU Representative (if applicable): [EU_REP_INFO] For CCPA-Related Inquiries (California Academic Professionals): California Privacy Rights Contact: [CCPA_EMAIL] Academic Community Inquiries: For questions about case studies, testimonials, or academic community sharing: [ACADEMIC_CONTACT_EMAIL] This Privacy Policy is specifically designed for Academic Web Presence Project's services to college professors and academic institutions. We are committed to protecting the privacy and professional interests of the academic community we serve.